2026 Vendor Rules & Guidelines
* PLEASE KEEP FOR YOUR RECORDS
Event Date: Saturday, December 5, 2026
Vendor Setup Begins: 2:00 PM Event Begins: 4:00 PM Christmas Parade: 6:00 PM
These guidelines help us create a safe, organized, and enjoyable holiday celebration for everyone. Please review and keep this page for reference.
1. Official Santa Claus: To keep the Christmas magic special for every child, the Chamber will provide the event's official Santa Claus. Additional Santas are not permitted at vendor booths, floats, or activities.
2. Electricity & Generators: NO ELECTRICITY IS AVAILABLE. Vendors must provide their own power if needed. Courthouse outlets are reserved for event lighting and sound systems. Generators must be listed on the application and may affect booth placement, especially near the stage and adjacent corners, to avoid disrupting performances and presentations.
3. Applications & Payment: Full payment must accompany each application. Applications will not be reviewed until payment is received. Vendors who are not accepted will receive a refund of their booth fees.
4. Vendor Selection & Placement: The Sevier County Chamber Event Committee makes all final decisions on vendor approval and booth placement. Applications are considered on a first-come, first-served basis, but space is limited and previous participation does not guarantee acceptance.
5. Food Vendor Requirements: All food vendors must provide their own trash cans and a working, easily accessible Class K fire extinguisher. Dumping grease or food waste on event grounds is strictly prohibited and will result in a $200 fine.
6. Cleanup: Help us keep our Square beautiful! Vendors must remove all trash and leave their booth areas clean. Failure to do so may result in being banned from future Chamber events.
7. Booth Setup: Vendors must provide their own tables, chairs, tents, and other supplies. Staking or drilling into pavement is not allowed. Food trucks and trailers must contact the City of De Queen for applicable permits and requirements.
8. Family-Friendly Environment: Christmas on the Square is a celebration for all ages. Profanity, alcohol, adult entertainment-themed merchandise, and offensive or inappropriate products are not permitted.
9. Cancellations & Refunds: Booth fees are non-refundable if a vendor cancels, does not attend, or is removed for violating event rules. If the Chamber cancels the entire event and it is not rescheduled, vendors will receive a full refund of booth fees. If rescheduled, booth fees will be applied to the new date.
10. Event Guidelines: Vendors must follow all event rules and Chamber instructions. Violations may result in removal from the event or loss of eligibility for future Chamber events.
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